Test Notes

Bywpusername4655

REI of NEW
Board Meeting Minutes
Date: April 11, 2025 at The Abbey Bar and Grill
Time: Called to order by President, Peg Ellingson at 10:15 AM
Location: The Abby Bar and Grill
Type: Monthly Board Meeting

Facilitator: Peg Ellingson
Note-taker: Tavia Sebero

Attendees: Members in Attendance: Peg Ellingson, Tavia Sebero, Cinnamon [Last Name],
Harley Jeremy LeMere
(Please add any missing last names if needed)

Agenda & Discussion:
Call to Order
The meeting was called to order at 10:15 AM by Peg Ellingson
Access Issues at Venue
The front doors were locked at the scheduled start time, prompting a discussion about
possibly relocating future board meetings to a nearby coffee shop, such as Two Birds, to
ensure access.
It was also proposed to move the board meeting time to 9:45 AM to allow more flexibility.
After speaking with The Abby, it was confirmed that this week’s issue was due to staff
scheduling and should not occur again. Moving forward, the board will use the side door for
timely entry.
Approval of March Meeting Minutes
Vendor membership pricing information was added, as it had been omitted previously.to
March minutes.
Motion to approve: Cinnamon Harley, seconded: Jeremy LeMere, motion carried.
Final vote to approve: Tavia Peg brought a preapproved copy of the minutes for anyone at
the general meeting to view, if they so desired. Future minutes will be approved by email so
the final approved copy can be made available at the following months meeting.

501(c)3 Progress
Peg is still working on the final sections of the application. Once complete, REI of NEW will
be able to proceed with setting up the organization’s bank account.
Website & Communications Update
Jeremy LeMere is currently adding a blog and membership applications to the REI of NEW
website.
He is also working on activating the organization’s official phone number.
Fire Notes Revision Maintenance article
Tavia Sebero will revise the fire notes using ChatGPT for the maintenance articles to be
clear clarity and consistey, concise, to be so we can publish them on published on the
website.
Membership Spreadsheet
The board reviewed and finalized updates to the membership spreadsheet, officially
approving the current list of six members.
Marketing Materials
Jeremy will design a pamphlet and business card to help promote REI of NEW to potential
members and partners.
Forms & Materials
The standard set price for forms is set at $1 per page. No additional orders supplies are
needed at this time. We discussed some of our personal forms to possibly include in forms
sales. Jeremy will be consolidating them along with a few samples that he has, to be more
inclusive, we will then review as a board, and present to the body of members at a future
meeting to gauge their value to the group.
Community Involvement
The board discussed opportunities to volunteer or host a community event, with a
preference for active participation rather than monetary donations. We want to be more
visible in our community.
Potential ideas include:

  • Habitat for Humanity
  • Beautify Broadway
  • Hosting a garbage pickup event
    Planning Future Meetings This section should be chronologically listed with a statement that
    they are proposed ideas and are subject to change. (Maybe just listing the subjects without
    trying to schedule them just yet)
    October/November:
  • Move-In Topics: Tenant screening, move-in checklist, required pamphlets.
  • Move-Out Topics: Move-out checklist, security deposit guidelines, storage requirements.
    September: Property management software

Future Topic: Handling tenant non-compliance
Educational Initiative
The board continues to expressed interest in starting an educational class for school-aged
youth, focusing on landlord and tenant rights and responsibilities.
Business Promotion Promoting our Business Partners
Discussion was held on how to promote businesses our business partners effectively:

  • A banner on the website will to feature member businesses will be created. until more
    vendors are available, at which point a dedicated vendor page.
  • Since only one business (Ben Meyer) is currently listed, he will remain featured. In the
    future, listings could rotate weekly. We will be able to set the banner add to highlight one
    member per month. Possibly the presenting member or business; but will have a separate
    page that lists all members with businesses.
  • Businesses members may also advertise on tables at our monthly meetings and are
    welcome to solicit members directly.

Adjournment:
Motion to adjourn was made by Cinnamon, seconded by Tavia, passed by majority vote and
the meeting adjourned at 11:11am
Final vote to adjourn: Jeremy
Time: 11:11 AM

Next Meeting: (Add in the key speaker/subject)
Date: May 9, 2025
Time: 10:00 AM Board at 9:45 general membership 11:00
Location: TBD (pending final decision on venue)
Notes by Tavia Sebaro

Similar Posts